When a work order is completed and all parts in it have been successfully cut and processed, the work order can be archived. Archiving a work order retains all information about it in the database, but moves it out of the work order list and into the archived work order list.
While it may be easier and faster to delete work orders after they are completed, archiving work orders is a much better practice. From improving your shop floor performance to protecting your company and your work, archived work order data can be an invaluable resource for your business.
How to archive a work order
Note: Archived work orders cannot be unarchived, so be sure to only archive completed work orders.
- From the work order list, select one or more work orders, then click Archive.
Choose an archive method:
- All Selected archives all the work orders you selected
- All Completed archives all work orders with the Completed status
- All in Process, Partially or Completed archives all of the work orders that are currently in process, completed, or partially completed
- Then click OK to archive the work order(s).
How to use archived information
The stock reports that are created for archived work orders provide in-depth information about the history of each work order. You can use them to track machine use, scrap rates, rejected part rate, when programs were posted, when work orders completed, sheets used, total cutting time, and more.
All this information can be very useful when analyzing past shop performance and looking for ways to improve your shop floor process. For example, you can use the data to see when your busiest seasons are, so that you can adequately plan, stock, and staff for these times of the year.
View our articles on Reports to learn more about generating and customizing reports.
Sorting the archived work order list
The top half of the archived work orders list can display work orders, parts, programs, sheets, or remnants. Selecting a tab along the top of the window will change the available tabs at the bottom of the window.
For example, selecting the Part tab will show the Work Order, Program, and Sheet tabs in the bottom so that you can view which work order(s), programs(s), or sheet(s) that selected part was included on. This is useful for auditing and ensuring part quality.
Let's say a customer complains about part quality. Using the archived work order list, you can find that part and track every move it made back to when it was cut, what machine it was cut on, and what sheet was used. This information will help you determine if the customer requirements were met or the part was cut to the incorrect specs.
Using archives for audits
In addition to ensuring part quality and customer satisfaction, work order archives can protect against business audits and potential lawsuits. By keeping a full history of parts produced, work orders processed, sheets consumed, and all other work order information, you can ensure that any and all relevant information is available to verify that correct processes and records were kept accurately.
For example, if your company is being audited, archived work orders can prove that the materials purchased were used for business expenses. If a part were to fail in use and cause injury, you can track how that part was produced all the way back to the sheet supplier by knowing which sheet that part was nested on and verifying that the sheet quality (as provided by your supplier) was up to spec as well.